Top tips for commercial property tenants looking to get energy data from their landlords
Landlord-tenant relationships can be delicate and tricky to get right, so what's the best way to collect energy from your leased property to measure and report your carbon footprint? Here are our top tips for commercial tenants looking to get energy data from their landlords.
Commercial property tenants looking to measure and report their environmental performance can often find it challenging to do so simply because they can't source their energy usage data for their business. This is particularly the case for tenants in a leased office space, where there are multiple occupiers and the landlord holds the data.
Landlords can be reluctant to provide energy data in a leased office for any number of reasons, including:
the inconvenience of unbundling energy costs that have been wrapped up into monthly service charge
not wanting to share information on the cost of the energy for commercial reasons
wanting to keep at arms-length from tenants for fear of having to invest in energy efficiency improvements
to prevent lease negotiations becoming more complex.
But times are changing and tenants should not be put off from requesting energy data from their landlords. For one, it's worth remembering that in recent years the Government has introduced a number of energy efficiency measures which make it harder for landlords to ignore their responsibilities. The latest one of these is the Minimum Energy Efficiency Standards (MEES) for buildings, which means that from April 1 2018, a landlord of a commercial private rented property will not lawfully be able to grant a new tenancy of a property with an Energy Performance Certificate (EPC) rating of below E.
At The Planet Mark™ we have found a professional and informational approach is the right approach when it comes to asking for energy data from landlords on behalf of our customers.
So, here are our top tips on how to get the energy data for your leased office in order to measure and report your carbon footprint:
- Ask the landlord for the data, explaining why you need it i.e to track your carbon emissions year-on-year – most landlords will be willing to help out. Remember it's the kWh which are important when measuring your footprint, not the cost, which can already start to diffuse a potentially difficult request. The Planet Mark™ supports businesses in leased offices with a simple email that can be used to send to a landlord requesting energy data
- Ask a qualified third party to ask your landlord on your behalf – this can save time and avoid any confusion over what information you need and why. The Planet Mark™ certification team offers such a service and can call your landlord to explain exactly what you're looking for and why
- Install a clip-on smart meter so you can measure your energy usage more exactly (The Planet Mark™ is close to having a partner who can offer this service).
The Planet Mark™ Sustainability Certification requires energy data for the first step of the certification process – Measure.
For more information on how to collect and prepare your data, see our 'Top tips for a hassle free carbon footprint' blog by The Planet Mark™ Sustainability expert Nadia Karagianni.
If you need help with sourcing your energy data from your landlord, we are happy to help. Please get in touch at firstname.lastname@example.org.
If you are a landlord looking to find out more about the new MEES regulations, sustainability consultants and long-term holders of The Planet Mark™ Eight Associates are offering free consultations.